Information on data processing
I. Name and contact details of the controller and the company data protection officer
This privacy notice applies to data processing by the following notaries:
Dr. Hans-Jörg Piehl, LL.M.,
Dr. Christian Stolze
each with its official seat in Emsdetten:
Phone: +49 2572 / 875 - 0
Fax: +49 2572 / 875 - 33
each with its official seat in Münster:
Phone: +49 251 / 41701 - 0
Fax: +49 251 / 41701 - 60
each with its official seat in Rheine:
Münsterstr. 53 (Gelbe Villa)
Phone: +49 5971 / 80161 - 0
Fax: +49 5971 / 80161 - 33
(hereinafter: the notaries)
You can reach the data protection officer of the notaries as follows:
II. Description and scope of the collection/processing of personal data:
The notaries collect and process personal data of the clients and, if applicable, their legal representatives, authorized representatives, agents and employees during the client relationship. The data is collected from the client directly and from third parties. In particular, personal data of the following categories are collected:
III. Purposes of data processing/legitimate interests:
The processing of these data by the notaries is carried out for the following purposes:
IV. Legal bases of data processing:
Insofar as the notaries obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
When processing personal data that is necessary for the performance of a contract to which the client is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which the notaries are subject, Art. 6 (1) lit. c GDPR serves as the legal basis.
In the event that vital interests of the client or another natural person make it necessary to process personal data, Art. 6 (1) lit. d GDPR serves as the legal basis.
In the event that processing is necessary for the performance of a task that is in the public interest or is carried out in the exercise of official authority vested in notaries, the legal basis for data processing is Art. 6 (1) lit. e GDPR.
V. Duration of processing:
The personal data processed for the mandate by the notaries will be stored until the expiry of the statutory retention obligation for notaries (6 years after the end of the calendar year in which the mandate was terminated) and then deleted, unless the notaries are obliged to store the data for a longer period of time pursuant to Art. 6 Para. 1 S. 1 lit. c GDPR are obliged to store the data for a longer period of time due to tax, commercial or professional obligations or the client has consented to a storage beyond this period of time according to Art. 6 Para. 1 S. 1 lit. a GDPR.
VI. Disclosure of data to third parties:
The client's personal data will not be transferred to third parties for purposes other than those listed below.
Insofar as this is necessary in accordance with Art. 6 Para. 1 Sentence 1 lit. b GDPR for the processing of the mandate relationship, the client's personal data will be passed on to third parties. This includes in particular the disclosure to parties to the deed and their representatives (in particular their lawyers) as well as courts and other public authorities for the purpose of correspondence as well as for the processing of the notarial mandate. The data passed on may be used by the third party exclusively for the purposes stated.
The professional secrecy of the notaries remains unaffected. Insofar as data subject to professional secrecy is concerned, it shall only be passed on to third parties in consultation with the client.
VII. Data subject rights:
The client has the right:
Furthermore, revocation of consent may mean that further notarial processing and advice by the notaries cannot take place and the client relationship must be terminated.
or the processing is unlawful but erasure is refused
or the notaries no longer need the data, but the client needs the data to assert, exercise or defend legal claims
or you have objected to the processing pursuant to Art. 21 GDPR;
VIII. Right of objection:
Insofar as the client's personal data are processed on the basis of legitimate interests pursuant to Art. 6 (1) sentence 1 lit. f GDPR, the client has the right to object to the processing of the personal data pursuant to Art. 21 GDPR, insofar as there are grounds for doing so that arise from the client's particular situation.
If the client wishes to exercise his right to object, an e-mail to: