Website privacy policy

1. Information on the collection of personal data

1.1
In the following, we provide information about the collection of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, e-mail addresses, user behavior.

1.2
Responsible party and data protection officer

a)
The controller pursuant to Art. 4 (7) of the EU General Data Protection Regulation (GDPR) is ALPMANN FRÖHLICH Rechtsanwaltsgesellschaft mbH, Kirchstraße 36, 48282 Emsdetten (see our legal notice at www.alpmann-froehlich.de/impressum/).

b)
On the other hand, the controllers pursuant to Art. 4 (7) GDPR are notaries

Johannes Dokters,
Robert Nollmann,
Dr. Hansjörg Piehl, LL.M.,
Dr. Christian Stolze,
Katja Glaß,
each with registered office in Emsdetten: Kirchstraße 36, 48282 Emsdetten

Holger Bußkamp,
Jens Glaß,
Julia Adler
each with official residence in Münster: Verspoel 12, 48143 Münster

Martin Breinlich,
Manfred Richter,
Thomas Dillmann, LL.M.,
each with office in Rheine: Münsterstraße 53, 48431 Rheine

c)
Other persons responsible, insofar as they are appointed as insolvency administrators, are the lawyers

Holger Domeyer
Yorck Eymelt
Dirk Hofschulte
Dr. Jan-Drik Winkelhaus

d)
You can contact our data protection officer at rechtsanwalt@dr-tykwer.de.

1.3
If we use contracted service providers for individual functions of our offer or would like to use your data for advertising purposes, we will inform you in detail below about the respective processes. We will also state the specified criteria for the storage period.

2. Your rights

2.1
You have the following rights vis-à-vis us with regard to your personal data:

- Right to information, Art. 15 GDPR

- Right to rectification or erasure, Art. 16 and 17 GDPR

- Right to restriction of processing, Art. 18 GDPR

- Right to object to the processing, Art. 21 GDPR

- Right to data portability, Art. 20 GDPR.

2.2
You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

3. Collection of personal data when visiting our website

3.1
If you use the website for purely informational purposes, i.e. if you do not register or otherwise provide us with information, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security (legal basis is Art. 6 para. 1 sentence 1 lit. f GDPR):

- IP address

- Date and time of the request

- Time zone difference to Greenwich Mean Time (GMT)

- Content of the request (specific page)

- Access status/HTTP status code

- Amount of data transferred in each case

- Website from which the request comes

- Browser

- Operating system and its interface

- Language and version of the browser software.

3.2
In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard disk assigned to the browser you are using and through which certain information flows to the body that sets the cookie (in this case us). Cookies cannot execute programs or transfer viruses to your computer. They are used to make the website more user-friendly and effective overall.

3.3
Use of cookies:

a)
This website uses the following types of cookies, the scope and function of which are explained below:

- Technically necessary, transient and persistent cookies (see b), c) and d)

b)
Technically necessary cookies are absolutely essential in order to move around the website, use basic functions and ensure the security of the website; they do not collect information about you for marketing purposes or store which websites you have visited.

The legal basis for cookies that are absolutely necessary to provide you with the expressly requested service is Section 25 (2) No. 2 TDDDG. Any use of cookies that is not absolutely technically necessary for this purpose constitutes data processing that is only permitted with your express and active consent in accordance with Section 25 (1) TDDDG in conjunction with Art. 6 (1) sentence 1 lit. a GDPR. This applies in particular to the use of performance, advertising, targeting or sharing cookies; in addition, we only pass on your personal data processed by cookies to third parties if you have given your express consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.

c)
Transient cookies are automatically deleted when you close the browser. These include session cookies in particular. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.

d)
Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.

e) Further information about which cookies we use and how you can manage your cookie settings and deactivate certain types of tracking can be found in the context of this information at the end of the text after section 14.

3.4
If the processing of the data requires the storage of information in your terminal equipment or access to information that is already stored in the terminal equipment, Section 25 (1), (2) TDDDG is the legal basis for this.

4. Contact form

When you contact us by e-mail or via a contact form, the data you provide (your e-mail address, possibly your name and telephone number) will be stored by us in order to answer your questions. We delete the data arising in this context after storage is no longer required, or restrict processing if there are statutory retention obligations.

The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

5. Applications

5.1
You have the opportunity to find out about vacancies in our company on our website under "Careers" and then apply for them by e-mail or post.

We store the documents you send us for the duration of the application process. The legal basis is § 26 para. 1 BDSG.

5.2
If you are not hired, we will delete the submitted documents no later than six months after completion of the application process.

As soon as we intend to store the documents sent by you beyond the duration of the application process, e.g. because your application is considered for another job advertisement, we will obtain your express consent to do so.

6. Registration mask for law firm events

You have the option of registering for information events organized by our law firm via our website. To do so, you must enter your e-mail address and, if applicable, your name and telephone number in the registration form provided. This data is stored by us in order to process your registration. We delete the data collected in this context after storage is no longer required, or restrict processing if statutory retention periods apply.

The legal basis for the processing of the data transmitted and stored in the course of a registration is Art. 6 para. 1 lit. a GDPR.

7. Creditor information system

In their capacity as insolvency administrators in selected insolvency proceedings, the lawyers named in section 1.2 c) may offer creditors the opportunity to access information on the insolvency proceedings and the current status of their claims at any time via the GIS (creditor information system) installed on this website. If the insolvency administrator makes use of this option, the creditor will receive a personal identification number after registering their claim for the respective insolvency proceedings, which they can use to register on the website.

The GIS is operated by STP Portal GmbH, Lorenzstraße 29, 76135 Karlsruhe, Germany.

Further information and the data protection provisions of STP Portal GmbH can be found at www.insolvenz-portal.de/datenschutz-datensicherheit. GIS is explained in more detail at this link www.insolvenz-portal.de/produkte/gis.

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR. The data stored in the GIS will be deleted 3 years after the end of the insolvency proceedings.

8. SSL - Encryption

We use SSL encryption to protect your transmitted data in the best possible way. You can recognize such encrypted connections by the prefix "https://" in the page link in the address bar of your browser. Unencrypted pages are marked with "http://".

Thanks to SSL encryption, none of the data you transmit to this website - for example when making inquiries or logging in - can be read by third parties.

9. Google Analytics

9.1
This website uses Google Analytics, a web analysis service of Google Inc ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there. Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator.

9.2
The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

9.3
The legal basis for the use of Google Analytics is Art. 6 para. 1 sentence 1 lit. a GDPR.

9.4
This website uses Google Analytics with the extension "_anonymizeIp()". This means that IP addresses are further processed in abbreviated form, thus excluding the possibility of personal references. If the data collected about you is personally identifiable, it is immediately excluded and the personal data is deleted immediately.

9.5
We use Google Analytics to analyze and regularly improve the use of our website. We can use the statistics obtained to improve our offer and make it more interesting for you as a user.

9.6
Information from the third-party provider: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of use: http://www.google.com/analytics/terms/de.html and the privacy policy: http://www.google.de/intl/de/policies/privacy.

10. Google Maps

10.1
We use the Google Maps service on this website. This allows us to show you interactive maps directly on the website and enables you to use the map function conveniently.

10.2
When you visit the website, Google receives the information that you have accessed the corresponding sub-page of our website. In addition, the data mentioned in section 3 of this declaration is transmitted. This takes place regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your Google profile, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or the needs-based design of its website . Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.

10.3
Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the provider's privacy policy. There you will also find further information on your rights in this regard and setting options to protect your privacy: http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA.

The legal basis for the processing is Art. 6 para. 1 lit. a) GDPR.

11. Microsoft Teams

We use Microsoft Teams as a communication platform for client meetings and law firm events.

"Microsoft Teams" is a service of the Microsoft Corporation. Microsoft's current privacy policy can be viewed here:

https://privacy.microsoft.com/de-de/privacystatement

Only the personal data used by you for participation will be used to conduct the event, i.e. user details such as display name, email address and profile picture. Meeting metadata such as date, time, meeting ID, telephone number and location are also collected.

While using Microsoft Teams, the other participants in the meeting/event have access to the files you have posted (screen sharing) and comments (chat function), and when using the video and audio function, they have access to your image and voice as well as your display name and profile picture. While using Microsoft Teams, you can switch off both the microphone and the camera of your end device via the Microsoft Teams application to restrict this access.

The meeting/event will not be recorded or stored. The processed personal data will be deleted immediately after the event.

The use of Microsoft Teams takes place within the framework of an order processing contract. Microsoft therefore processes personal data on our behalf. Accordingly, Microsoft may only use it in accordance with our instructions and for our purposes and not for its own purposes, i.e. neither for advertising nor to pass it on to third parties.

Data processing in relation to the use of Microsoft Teams outside the European Union (EU) does not take place in principle, as we have limited our storage location to data centers in the European Union. However, we cannot rule out the possibility that US investigative authorities may have access to the data processed by Microsoft under US law.

The legal basis for order processing is Art. 28 GDPR. The legal basis for the processing of data transmitted and stored in the course of participation in a meeting and/or client event via Microsoft Teams is Art. 6 para. 1 lit. a GDPR.

12. Use of Social Media Plug-Ins

12.1
We currently use the following social media plug-ins: Facebook, Instagram, LinkedIn, Xing, X, WhatsApp, Telegram. We use the so-called two-click solution. This means that when you visit our website, no personal data is initially passed on to the providers of the plug-ins. You can recognize the provider of the plug-in by the marking on the box above its initial letter or the logo. We give you the option of communicating directly with the provider of the plug-in via the button. Only if you click on the marked field and thereby activate it will the plug-in provider receive the information that you have accessed the corresponding website of our online offering. In addition, the data mentioned under § 3 of this declaration will be transmitted. In the case of Facebook, according to the respective providers in Germany, the IP address is anonymized immediately after collection. By activating the plug-in, your personal data is therefore transmitted to the respective plug-in provider and stored there (for US providers in the USA). As the plug-in provider collects data in particular via cookies, we recommend that you delete all cookies via your browser's security settings before clicking on the grayed-out box.

12.2
Please note that user data may be processed outside the European Union. We have no influence on the data collected and data processing operations, nor are we aware of the full extent of data collection, the purposes of processing or the storage periods. We also have no information on the deletion of the data collected by the plug-in provider.

12.3
The plug-in provider stores the data collected about you as usage profiles and uses these for the purposes of advertising, market research and/or the needs-based design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to display needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact the respective plug-in provider to exercise this right. We offer you the opportunity to interact with the social networks and other users via the plug-ins so that we can improve our offer and make it more interesting for you as a user. The legal basis for the use of the plug-ins is Art. 6 para. 1 sentence 1 lit. a GDPR.

12.4
Data is passed on regardless of whether you have an account with the plug-in provider and are logged in there. If you are logged in with the plug-in provider, , your data collected by us will be assigned directly to your existing account with the plug-in provider. If you click the activated button and, for example, link the page, the plug-in provider also saves this information in your user account and shares it publicly with your contacts. We recommend that you log out regularly after using a social network, but especially before activating the button, as this will prevent you from being assigned to your profile with the plug-in provider.

12.5
Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the data protection declarations of these providers provided below. There you will also find further information on your rights in this regard and setting options to protect your privacy.

12.6
Addresses of the respective plug-in providers and URL with their data protection notices:

a) Facebook Inc, 1601 S California Ave, Palo Alto, California 94304, USA; Website: https://www.facebook.com. For the Facebook privacy policy: http://www.facebook.com/policy.php. The list and appearance of Facebook social plugins can be viewed here: https://developers.facebook.com/docs/plugins.

b) Instagram: Instagram LLC, 1601 Willow Road, Menlo Park, CA 94025, USA; Website: https://www.instagram.com. To the instagram privacy policy: https://help.instagram.com/155833707900388.

c) LinkedIn: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland; Website: https://www.linkedin.com; Privacy Policy: https://www.linkedin.com/legal/privacy-policy; Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

d) Xing: New Work SE, Am Strandkai 1, 20457 Hamburg, Germany; Website: https://www.xing.de; Privacy Policy: https://privacy.xing.com/de/datenschutzerklaerung.

e) X (formerly Twitter): Twitter International Unlimited Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland
Privacy policy: https://twitter.com/de/privacy

f) WhatsApp (meta): WhatsApp Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland; privacy policy: https://www.whatsapp.com/legal/privacy-policy-eea

g) Telegram: Telegram Messenger LLP, 71-75 Shelton Street Covent Garden, London, WC2H 9JQ, United Kingdom; Privacy Policy: https://telegram.org/privacy

13. Integration of YouTube videos

13.1
We have integrated YouTube videos into our online offering, which are stored on http://www.YouTube.com and can be played directly from our website. These are all integrated in "extended data protection mode", i.e. no data about you as a user is transferred to YouTube if you do not play the videos. Only when you play the videos will the data mentioned in paragraph 2 be transmitted. We have no influence on this data transfer.

13.2
When you visit the website, YouTube receives the information that you have accessed the corresponding subpage of our website. In addition, the data mentioned under § 3 of this declaration is transmitted. This takes place regardless of whether YouTube provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your YouTube profile, you must log out before activating the button. YouTube stores your data as usage profiles and uses them for the purposes of advertising, market research and/or the needs-based design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact YouTube to exercise this right.

13.3
Further information on the purpose and scope of data collection and its processing by YouTube can be found in the privacy policy. There you will also find further information on your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA.

14. Online forms NotarNow

Online forms
Our website is linked to a button for online data collection, which you can use to send us data via an online form. If you use this online service from NotarNow (LegalNow GmbH, Lena-Christ-Straße 2, 82031 Grünwald, Germany), your details, including the contact details you provide there, will be automatically stored on the NotarNow servers for a short time for the purpose of processing the request and in the event of follow-up questions and then forwarded to us. Data transmission is encrypted using transport encryption via Secure Socket Layer (SSL/TLS).

The data is stored solely for the purpose of processing or contacting the data subject. The data will not be passed on to other third parties. The legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR, provided that your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR), if this has been requested.

We will retain the data you provide on the online form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Mandatory statutory provisions - in particular retention periods - remain unaffected.

When using the "cache" function, your online form entries are encrypted and stored anonymously for 30 days. If the online form is not sent to us within these 30 days, the form entries will be deleted automatically. A request for deletion on your part is not necessary in this case.